| 1 |
Dy. Director General of Shipping |
Head of Administration Branch |
| 2 |
Deputy Director General of Shipping |
Matters related to “Sagarika”. |
| 3 |
Assistant Director General of Shipping |
Branch Officer. |
| 4 |
Executive Officer & DDO |
Branch Supervisor |
| 5 |
Assistant |
- Annual Maintenance and settlement of bills of CCTV cameras installed at DGS.
- Processing BID for security guards, housekeeping staffs, electrician gg, preparing technical evaluation reports, preparing financial evaluation reports, award of BID through Govt e-Market portal.
- Settlement of Monthly Bills for Security guards, housekeeping staff and electrician.
- Processing and settlement of IRS monthly Rent bills, electricity bills, water bills, electricity bills and yearly fire insurance bill of IRS, etc.
- Processing file of proposed construction of 'Sagarika' office building.
- Monitoring periodic maintenance of office premises.
- Processing file for LOA related matters of all allied offices i.e. MMDs.
- Miscellaneous administration branch work.
- VIP references/ PQ Matter and Audit.
- Complaints against shipping line raised by individual/exporters.
- Mutation on property card of erstwhile Jahaz Bhawan Plot.
|
| 6 |
Assistant |
- Management of celebration of Republic Day, Independence Day, and observance of other days of national importance.
- Work related to MTNL Bills and Electricity Bills.
- Processing of newspaper bills of office and officers and recharge of D2H and MTNL & Electricity bills.
- Matters related to office identity card.
- Maintenance of stock register.
- Matters related to services of Indian Postal.
- Work related to Residential Telephone Bill and Mobile Bills of Officers.
- Work related to issuance of Office Identity Cards for Officers and Staff.
- Work related to Repairing of office telephone.
- Work related EPABX' Bills of this Directorate.
- Maintenance of internet, Telephone line & Intercom.
- RTI/Myg.matter/Grievance matter/Court Matters
- Settlement of officers Domestic/Foreign Tour bills received from Ashok Tour and Travels.
- Any other work assigned to me by my senior officers.
- Preparation of Rubber stamp, name plate, visiting cards, name plate, banners, name boards, letter head, DO letter etc.
- Purchase of Govt. forms and register i.e. Pay bill register, service book, dispatch register, receipt register, roaster register, reservation register, Tender Opening register etc.
|
| 7 |
Assistant |
- Central Diary
- Cleanliness of Office premises, canteen and washrooms
- Pest Control
- Any other work assigned to me by my senior officers
|
| 8 |
Assistant |
- Stock Register maintenance
- Monitoring of cleanliness of washrooms (Ladies)
- Bills Newspaper
- Residential Newspaper Bills
- Speed Post Bills
- Response to all coordination matter
- Hindi Quarterly Reports
- Any other work assigned to me by my senior officers
|
| 9 |
Upper Division Clerk |
- Purchase of all Stationery items/consumables from Government e Marketplace.
- Purchase of Stationery items/consumables which is not available on GeM from Local Market.
- Purchase of Lights & Electrical Equipment.
- Maintenance of Water Purifier and cooler.
- Purchase of furniture and repair.
- Preparation of monthly gem report.
- IMO meeting materials as and when required.
- Workshop/event in DGS as and when required.
- Maintenance of conference hall (Booking provision of facilities, maintenance).
- Budget of Admin Branch.
- Flower & Bouquets.
- Any other work assigned to me by my senior officers.
|
| 10 |
Assistant |
- Management of department vehicles (Contract/Tender of Driver & preparation of Bills related to vehicle maintenance, insurance and repair).
- Management of hired vehicles (preparation of bills, distribution vehicles and drivers, discipline).
- Matter related to CGHS.
- Event Management procurement for farewell functions for office and staff.
- Hospitality arrangements for receiving, Lunch Refreshments, and bouquets during the visit of Foreign Delegation.
- Upkeep of seat covers used in vehicles, towels used in office and upholstery required in the canteen room.
- Upkeep and maintenance of storeroom, library and record room (including digital record room).
- Processing Canteen Bills.
- CAG and Internal Audit (Motor Transport related).
- Any other work assigned to me by my senior officers.
- Recharge of D2H/Preparation of LPC report.
- Arrangements for farewell functions of officers and staff.
- Audit (C&A G and Internal).
- Publishing various tender notices on CPP Portals and newspapers.
- All matters related to contract and billing of 2 Maruti Gàg for use of officers.
- All matters related to contract and billing of 4 sedan vehicles.
- Servicing of vehicle of DGS and Addl. DGS / Day by day car booking.
- Visit to Foreign Delegation.
- Petrol Bills of DGS and Addl. DGS Vehicles.
|
| 11 |
M.T.S |
Dispatched Work |
| 12 |
M.T.S |
Telephone Operator |
| 13 |
P.A. |
- |
| 14 |
DEO |
Doing the work of receipt, dispatched work, typing work, scanning work, and stationery work, etc. |
